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Oddjob
04-08-2019, 10:02 PM
Hi Members and lurkers waiting to join.

The Club is updating the way we deal with memberships, the committee voted on the final set of proposals at the committee meeting on Saturday 3rd August.

I've been testing the new system for several months, and it is now in a position to be made "live".

The new system should make joining, renewing and updating details much easier than it has been previously.

All the existing member accounts have been transferred onto the new system and linked to Associate and Junior memberships.

Access to individual account is by logging in with your registered email address, (Associate and Junior are the same as the full member) if you can't remember or have changed your email details, email me from your current email account with your name and membership number (only email, not text, phone, PM, Facebook etc ) to membership@hdrcgb.org.uk (membership@hdrcgb.org.uk)and I'll change your details to the email account you are using and send you a confirmatory welcome message.

You can log in here. CHECK MY DETAILS (https://membermojo.co.uk/h-drcgb)

Once in your account, you can confirm and amend your personal details, select a Region, set a password, (or just sign in by email each time), even download a copy of your membership card to store on a mobile device, click the link above to check your account.

The "must haves" for the new system were the ability to retain existing membership numbers, also to allow payment by cheque, and postal applications via the PO Box, these are still available.

Security was also an important concern, no payment details are retained or processed within the software, online payments are via Paypal and you can pay using a debit or credit card even if you don't have a Paypal account.

The membership card has been re-designed and given a make over, and should look something like this, we are finalising the details this week.

32826

As the new system is introduced, and memberships get renewed, the cards will changeover to the new design, and will be sent direct from the printers, as will your copy of the Quin if you select a hard copy, nothing will be routinely sent by membership (Yayy :D)

One of the failings of the old system was it didn't send out renewal reminders, the new system does, if you have an email address registered, they will be sent 1 month before expiry, 9 days before expiry, 1 day before expiry, and 28 days after expiry. Please check your recurring Paypal payment is set to pay before January 28th. If it is set to pay later than January 28th, please cancel it and pay on the renewal reminder that will be sent.

We have also made the decision to introduce rolling memberships, new members will pay membership fees for 12 months, with renewal being on the anniversary date 12 months later removing the old end of year renewals. Existing memberships that expire 31st December will continue to do so.

Please login and check your details, amend them where required, and if you have any questions regarding your personal account, email membership@hdrcgb.org.uk, don't post personal information on here, general questions regarding the system can be asked on this thread.

Please remember we are all volunteers, so a response may not be immediate.

Cheers
Oddjob.

kevscrivener
04-08-2019, 10:59 PM
First of all credit to the Committee for finally coming round to this. I remember first proposing rolling memberships long before I became Prez in 2008, and there was always a reason (often to my mind spurious) why it couldn't be done.

I would suspect that even fifteen years on it was by no means unanimous, so well done to those who have put the hard yards in.

This can only be beneficial to the Club's future.

FXSTC Dave
05-08-2019, 01:08 AM
Hi Paul.

Just checked my details, all OK.

BaZa
05-08-2019, 06:43 AM
First of all credit to the Committee for finally coming round to this. I remember first proposing rolling memberships long before I became Prez in 2008, and there was always a reason (often to my mind spurious) why it couldn't be done.

I would suspect that even fifteen years on it was by no means unanimous, so well done to those who have put the hard yards in.

This can only be beneficial to the Club's future.
Technology has come a long way since you and many of us asked for this to happen and not only the program to enable it but someone who had the knowledge and commitment to do it.
To think it was "Spurious" to not have done it before is a bit harsh and unnecessary to say IMHO.
Thanks Paul you're doing a great job for us all and we will now avoid the yearly renewal every December period where so many members either forget their own personal password or even to rejoin.
And from what I saw at the committee meeting it was a unanimous decision to go ahead.
Onwards and upwards.

kevscrivener
05-08-2019, 06:56 AM
T
To think it was "Spurious" to not have done it before is a bit harsh and unnecessary to say IMHO.


Well the usual one was that members might not be able to show their cards at an AGM. That's spurious enough for me.

The technology's been there for years mate ; the VMCC have managed to have rolling membership for decades and even allowing for the fact that we are a much smaller club we've been rather slow to the party on this one.

I do however fully agree that it needed the right people.

BaZa
05-08-2019, 07:14 AM
VMCC have full time paid staff and offices not a comparison really. Let's just embrace the new system instead of bringing up the past. :D
Oh and the members cards will be electrically registered at future AGM's. That's a wow factor. :D
As I said...onwards and upwards.

El Hombre
05-08-2019, 08:46 AM
New card looks good.

dodgyloner
05-08-2019, 09:00 AM
Great news - well done to all involved.

Rolling membership will make budgeting/finance more difficult going forwards - but removes the huge annual marathon of issuing cards and the unenviable task of answering all the related queries that go with it.

Electronic registration of cards at AGMs - whatever next....

dynalow
05-08-2019, 07:42 PM
Good piece of work. Thanks to all involved.

Oddjob
07-08-2019, 05:47 PM
Bump ....

rocking rooster
08-08-2019, 05:50 PM
Excellent. Just had a play and it all works although initially I thought I'd become my wife as her details came up first (alphabetical?)
Just one comment on the actual login page. It took several minutes to find the "sign in" button. Could it be made more obvious, perhaps larger and more central just to the side of the banner? Just a thought, otherwise a cracking job.

michael_dinwiddy
19-09-2019, 09:54 AM
Just checked into new membership system, excellent, great job Paul.

I think I have lost at least three membership numbers in the past because the system was a bit wonky.

So it's great that it is now so simple.

daxcobra
22-09-2019, 06:43 PM
Hi, card arrived, no security number on there to update profile, not sure what’s going on, no access to members forum. Dave. mem no 14058 daxcobra

TomG
22-09-2019, 08:09 PM
Sorted for you. The security number is a good point though and I'll have to rewrite the profile form.

daxcobra
23-09-2019, 07:12 AM
Thanks Tom, appreciate that. Dave

Dredger
22-11-2019, 05:21 PM
Just checked my details on the new membership page, very impressed, it looks like an excellent job has been done by all involved.

Bob_103
22-11-2019, 10:50 PM
Just checked my details on the new membership page, very impressed, it looks like an excellent job has been done by all involved.Odd job who has now jacked in because of the attitude of some members

BaZa
23-11-2019, 07:07 AM
Just checked into new membership system, excellent, great job Paul.

I think I have lost at least three membership numbers in the past because the system was a bit wonky.

So it's great that it is now so simple.

Mike the only time people loose their membership number is when renewal has been late in the new year. Hence having to rejoin if old membership has expired. This has been when people have failed to renew by the end of February.

Oddjob
23-11-2019, 09:16 AM
Mike the only time people loose their membership number is when renewal has been late in the new year. Hence having to rejoin if old membership has expired. This has been when people have failed to renew by the end of February.

It's now the 28th January for fixed (31/12/19) renewals, and the system will send at least 5 reminders before that.

BaZa
24-11-2019, 04:17 PM
Mike the only time people loose their membership number is when renewal has been late in the new year. Hence having to rejoin if old membership has expired. This has been when people have failed to renew by the end of February.


It's now the 28th January for fixed (31/12/19) renewals, and the system will send at least 5 reminders before that.

Yes we used to allow up to two months but some people were still late. Now with all what you have done with the membership system of renewal and automatic reminders there is no real excuse to forget. Well done Paul.

djaks
15-12-2019, 09:34 PM
at the last AGM rolling renewal was voted down, just saying, strange the vote was overturned behind our backs.

Oddjob
16-12-2019, 02:49 AM
at the last AGM rolling renewal was voted down, just saying, strange the vote was overturned behind our backs.

Another "conspiracy theory" nothing except all the hard work is done behind members backs, what vote are you referring to?

Why would we vote on and turn down rolling memberships? It's easier for all concerned it's just the old membership system never coped with it.

12 months membership from the date you pay, no extra for joining mid year, renewal by email reminder, spreads the workload, seems common sense.

I've looked at the AGM minutes and can't see any mention of it, it might have been listed as a benefit when I was explaining the features of the new system, but no proposal was made or voted on, as I say why would we?

It was discussed and confirmed at the May 18th committee meeting at Naseby Field.

BaZa
16-12-2019, 06:36 AM
at the last AGM rolling renewal was voted down, just saying, strange the vote was overturned behind our backs.
Not true...
And another reason why we are loosing our most competent membership secretary we've ever had. :grumpy:

Roger
16-12-2019, 09:09 AM
at the last AGM rolling renewal was voted down, just saying, strange the vote was overturned behind our backs.


The old system did not allow or rolling memberships properly. The new one does. Things change.

Roger
16-12-2019, 09:48 AM
at the last AGM rolling renewal was voted down, just saying, strange the vote was overturned behind our backs.
Just checked the minutes of the AGM and I se nothing on this. Yet it is quite clear in the May committee minutes. Surely that would have been the tim to query it - not now?

TomG
16-12-2019, 10:05 PM
at the last AGM rolling renewal was voted down, just saying, strange the vote was overturned behind our backs.


Not true...
And another reason why we are loosing our most competent membership secretary we've ever had. :grumpy:

Too true BaZa. It's not a surprise that Committee members get pissed off sometimes. Especially when they are being accused of wrong doing